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Information Technology Project Management Course

Date : 30 September 2022

By : Khawar Nehal (khawar@atrc.net.pk)

Course Description:

IT Project Management: Fundamentals overviews the basics of project management. It provides the theory and core methodology you will need to manage projects or participate on project teams.

This course uses openproject as a project management software application

Target Student:

Students enrolling in this course should be planning to lead a project (primary audience) or

serve on a project team (secondary audience).

Prerequisites:

To ensure your success, we recommend you have some working knowledge of computer usage.

The basics are covered in the our OCDL course.

Open Computer Driving License (OCDL)

Benefits:

Students will learn how to use project management techniques to plan, organize, control,

document, and close out their projects successfully and with minimum risk.

Performance Based Objectives :

Upon successful completion of this course, students will be able to:

• Discuss the phases of the Project Management Life Cycle and a project manager's role in each phase.

• List and discuss basic project success criteria and common reasons for project failure.

• Discuss techniques for setting up a strong project team.

• List and discuss elements of a Risk Management Plan.

• Discuss techniques for planning and sequencing project activities, including the

Work Breakdown Structure and the Network Logic Diagram.

• Identify the Critical Path for completing a project on schedule.

• List and discuss the cost elements that should be included in a project budget.

• Discuss techniques for controlling for deviation from budgets and schedules.

• Discuss key elements of project management communications and reporting tools.

• Discuss key activities of project closeout.

Analysis of Requirements

Match competence to scenario

Evaluate a project business case

Stakeholders

Identify and assess stakeholders

Stakeholders

Resource management

Teams

Scope

Define product scope

Project charter

Product and project scope

Decompose product scope into stakeholder requirements

Create WBS and dictionary

Work breakdown structure

Risk Management

Cause-and-effect diagram

Risk register

SWOT analysis

Create risk register

Risk identification and management

ICT Risk Management

Topic 4A: Project Risk

The Project Team

Topic 3A: The Teamwork Challenge

Topic 3B: Selecting Team Members

Topic 3C: The Team Charter

Communication

Develop a communication plan

Responsibility assignment (RACI) matrix

Run charts

Project Cycle Optimisation (PCO)

Participatory Impact Pathways Analysis (An approach for developing common understanding and consensus amongst project participants and stakeholders as to how the project will achieve its goal)

Logical framework approach

Project management activities

Project management is composed of several different types of activities such as:

  Analysis and design of objectives and events
  Planning the work according to the objectives
  Assessing and controlling risk (or Risk Management)
  Estimating resources
  Allocation of resources
  Organizing the work
      http://en.wikipedia.org/wiki/Work_(project_management)
      http://www.projectsmart.co.uk/introduction-to-project-management.html
  Acquiring human and material resources
      http://www.businessballs.com/freeonlineresources.htm
  Assigning tasks
  Directing activities
  Controlling project execution
  Tracking and reporting progress (Management information system)
  Analyzing the results based on the facts achieved
  Defining the products of the project
  Forecasting future trends in the project
  Quality Management
  Issues management
  Issue solving
  Defect prevention
  Identifying, managing &amp; controlling changes
  Project closure (and project debrief)
  Communicating to stakeholders

Project management artifacts

The following documents serve to clarify objectives and deliverables and to align sponsors, clients, and project team's expectations.

  Project Charter
  Preliminary Scope Statement / Statement of work
  Business case / Feasibility Study
  Scope Statement / Terms of reference
  Project management plan / Project Initiation Document
  Work Breakdown Structure
  Change Control Plan
  Risk Management Plan
  Risk Breakdown Structure
  Communications Plan
  Governance Model
  Risk Register
  Issue Log
  Action Item List
  Resource Management Plan
  Project Schedule
  Project Status Report
  Responsibility assignment (RACI) matrix
  Database of lessons learned
  Stakeholder Analysis
  Document Management

These documents are normally hosted on a shared resource (i.e., intranet web page) and are available for review by the project's stakeholders (except for the Stakeholder Analysis, since this document comprises personal information regarding certain stakeholders. Only the Project Manager has access to this analysis). Changes or updates to these documents are explicitly outlined in the project's configuration management (or change control plan).

Project Management tools

Project Management tools include following:

Financial tools

  Earned value management
  
  Monte Carlo methods in finance

General management tools

Online tools to run a Project Health Check (Ph-Check tool), take a baseline or checkpoint, or to generate highlight, or status reports.

Scheduling charts

Related lists

  Establish quality metrics
  Create an initial schedule and budget
      Effort and duration
      Estimating effort
      Level of accuracy in estimates
      Team-based estimation
      Scheduling
      Estimating cost
  Review and disposition a change request
      Change management
  Plan a project rollout
      Testing
      Release management
  Use metrics to reassess the business case
      Delivering business value